REGULAR MEETING OF BRULE COUNTY COMMISSIONERS

November 17, 2020

The Board of Brule County Commissioners met in regular session at 9:30 a.m. at the Brule County Courthouse. Members present: Nesladek, Mairose, Dozark and Rasmussen. Absent - Carson, Also present: Janet Petrak, Central Dakota Times.

APPROVE MINUTES

Commissioner Dozark moved and Commissioner Mairose seconded to approve the minutes of 11-5-2020. All members voted aye. Motion carried.

BRIDGE REMOVAL GRANT

Brule County had applied for a bridge removal grant and was approved for the grant, the County cost would be approximately $6,971 of the total cost of $37,682 to remove the bridge only. The costs to put in a rock crossing after the bridge removed would be approximately $10,000 ($4000 for a 60” pipe and $6000 for the dirt and dirt work). As this bridge is on a township road the commissioners felt that the township board should also be consulted before the bridge is removed or closed. David Viereck from the Lyon Township Board appeared at the Commissioners meeting to discuss the removal of the bridge on 360^th Ave. Viereck advised that the township didn’t have a problem with the bridge being removed but did not feel that one 60” culvert would be sufficient for the water flow in that area. The township want a road built back not a rock crossing. Viereck also advised that a rock crossing would not stand up to the large amounts of water and will result in more repairs over time. Commissioner Mairose moved and Commissioner Rasmussen seconded to table a decision regarding the grant until the 2^nd meeting in January (21^st). All members voted aye. Motion carried.

COMPREHENSIVE PLAN

Brule County Ordinance #2020-1 had the second reading. Commissioner Dozark moved and Commissioner Mairose seconded to adopt the Comprehensive Plan with the changes to maps and the dates that the Planning & Zoning Ordinance was updated. All members voted aye. Motion carried.

COVID PROTOCOL POLICY

Commissioner Rasmussen moved and Commissioner Dozark seconded to adopt the following policy regarding COVID protocol:

BRULE COUNTY

COVID-19 RELATED EMERGENCY PAID SICK LEAVE POLICY

Effective from April 1, 2020, to December 31, 2020.

Purpose: To allow Brule County employees that must take leave due to health concerns related to COVID-19 an amount up to 80 hours of paid leave for the reasons listed below. This policy becomes effective April 1, 2020, and the rights outlined in this Policy are applicable from April 1, 2020, through December 31, 2020.

Policy: This policy is available to all full-time and part-time Brule County employees receiving benefits. Full-time employees are eligible for up to 80 hours of paid COVID leave and part-time employees are eligible for up to 60 hours of paid COVID leave. Emergency responders will not be eligible for this leave. The employee MUST provide written proof from a medical provider or the State of their COVID diagnosis or a person they are caring for with a COVID diagnosis (if applicable for #2,3,4). As to reason five the employee may have up to 12 weeks of leave and an additional 10 weeks if they employee has been employed at least 30 days prior to their leave request.

Reasons for receiving paid leave due to COVID-19 are as follows:

1) The employee is subject to a federal, state, or local quarantine or isolation order related to COVID-19. The employee shall receive 100% of their pay;

2) The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19. The employee shall receive 100% of their pay;

3) The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis. The employee shall receive 100% of their pay;

4) The employee is caring for an individual who is subject to an order as described in subparagraph (1) or who has been advised by a health care provider to self-quarantine due to concerns related to COVID-19 as described in subparagraph (2). The employee shall receive 2/3 of their pay;

5) The employee is caring for their child(ren) under the age of 18, if the school or place of care of the child(ren) has been closed, or the child care provider of such child(ren) is unavailable, due to COVID-19 precautions. The employee shall receive 2/3 of their pay; or

6) The employee is experiencing any other substantially similar condition that has been specified by the U.S. Government (as of the effective date of this policy, no such condition has been specified). The employee shall receive 2/3 of their pay.

Procedure: Employees are immediately eligible to take this leave regardless of length of employment. Substitution of existing leave is not required. Employees are not required to find their own replacement during the paid sick leave period. To be eligible to receive this leave, employees must complete the “COVID-19 Related Emergency Paid Sick Leave Supplemental Form”. The employee may need to submit additional documentation to verify eligibility for the leave. The employee will be notified of qualification for the leave and when the leave begins.

All members voted aye. Motion carried.

AFLAC

Ashton Connell with Aflac Supplemental Insurance introduced herself to the Board and reviewed the different policies available to the employees of Brule County.

24/7 PROGRAM

Sheriff Darrell Miller presented a list of items that the 24/7 Program would like to purchase. Each year the program applies for a grant of $9,000 and the items could be purchased with this grant money. Computer and monitor and installation from Tech Solutions of Mitchell, SD; $1,573.00 and a desk purchased off of Amazon for $300.00. Commissioner Rasmussen moved and Commissioner Mairose seconded to allow the purchases. All members voted aye. Motion carried.

PERSONNEL

Commissioner Mairose moved and Commissioner Rasmussen seconded to hire Andrea Hawk as a Jailer for Brule County at $14.08 (.50 less during probation) effective November 12, 2020. All members voted aye. Motion carried.

LIEN

Discussin was held on a lien placed on an individual, the property was transferred to a different owner and the lien was not found when the transfer occurred. Commissioner Rasmussen moved and Commissioner Dozark seconded to table a decision until more information could be obtained. All members voted aye. Motion carried.

REPORTS & CORRESPONDENCE

The following reports were received and placed on file in the County Auditor’s office: Trial Balance Sheet, MRC Regional Railroad Meeting, SD Hall of Fame Thank You and SCWDD Agena 11-10-20 and Minutes of 10-13-20.

APPROVE CLAIMS

Commissioner Rasmussen moved and Commissioner Mairose seconded to approve the following bills and payroll. All members voted aye. Motion carried.

GENERAL FUND

Salaries: Commissioners, 1517.60; Auditor, 2985.88; Treasurer, 3180.56; States Attorney, 3610.18; Assessor, 2944.94; Planning Commission, 142.28; Register of Deeds, 2954.68; VA, 498.96; Sheriff, 8991.36; Jail, 5943.76; Courthouse, 1269.60; Extension, 305.03; Coroner, 75.00. FICA & Medicare: First Dakota Bank, 2766.64. Retirement: SDRS, 1964.29. Insurance Reimbursement: 2998.79. Insurance: HMA Insurance: 3978.08. Academy Fire Department, 150.00; Adamson, Darlene, 182.52; Albers, Delane, 50.84; Bailey, Shirley, 65.00; Bill’s Handyman Service, 3672.52; Brodkorb, Gary, 82.76; Brown, Lola, 50.84; Burke Oil Company, 1746.64; Byre Brothers, 144.00; CNA Surety, 1023.46; Central Dakota Times, 1531.01; Central Electric Cooperative, 198.00; Chamberlain Ace Hardware, 167.67; Chamberlain Wholesale, 259.50; DS Solutions Inc, 175.00; Ekstrum, Sheryn, 226.92; Elections Systems and Software, 912.53; Falor, Kathy, 204.36; First Dakota Bank, 175.74; Gray, Paula, 195.00; Hammell, Benjamin, 53.36; Hansen, Esther, 65.00; Headley, Joanne, 210.12; Heath, Luann, 188.40; Hickey Heating, 41.25; Hopkins, Penny, 202.56; Hosek, Bonnie, 54.20; ICS Jail Supplies, 1865.62; Juhnke, Doris, 195.00; Konechne, Kenneth, 73.52; Leheska, Gail, 218.10; Lewis Drug, 424.27; Mairose, Greg, 360.36; McManus, LaDonna, 202.56; Microfilm Imaging Systems, 404.00; Midstate Communications, 973.67; Nepodal, Christine, 187.14; Ola Church, 150.00; Office Products Center, 117.58; Overweg, Delores, 216.00; Pennington County Jail, 149.46; Raterman, Amy, 195.00; Reimer, Elaine, 297.10; SDAAO, 150.00; SD Sheriff’s Associaton, 657.65; Sanford Health Network, 2177.00; Schumacher Elevator Company, 201.77; Steckelberg, Lyndsie, 416.67; Solberg, Timothy, 55.04; Strand, Marcella, 290.76; Sturdevant’s Auto Parts, 13.70; Swanson, Peggy, 214.95; Town of Pukwana, 80.85; VISA, 972.50; Walker, Cindy, 180.00; West Group, 3622.31; Williams Music & Office Supplies, 135.00; Willrodt Motor Company Inc, 83.00.

ROAD & BRIDGE FUND

Salaries: 12,111.27. FICA & Medicare: First Dakota Bank, 930.62. Retirement: SDRS, 726.69. Insurance Reimbursement: 277.05. Insurance: 1950.00. Chamberlain Ace Hardware, 48.69; CNA Surety, 77.04; Kimball City, 45.42; Midstate Communications, 165.87; VISA, 396.92.

911 FUND

Century Link, 446.97; Midstate Communications, 331.95.

24/7 FUND

Salaries: 450.78. FICA & Medicare: First Dakota Bank, 36.13. Retirement: SDRS, 33.67. Insurance Reimbursement: 25.36. Insurance: HMA, 83.59. Attorney General’s Office, 445.00.

EMERGENCY MANAGEMENT FUND

Salaries: 570.92. FICA & Medicare: First Dakota Bank, 70.60. Retirement: SDRS, 38.76. Insurance Reimbursement: 277.05. Midstate Communications, 67.58; VISA, 49.98.

REGISTER OF DEEDS MODERNIZATION & PRESERVATION FUND

Executive Management, 693.28; Microfilm Imaging System, 235.00; SD Association of County Officials, 246.00.

LAW LIBRARY

West Group, 351.00.

ADJOURNMENT

Commissioner Mairose moved and Commissioner Rasmusen seconded to adjourn at 11:01 am with the next meeting being held on 12-1-2020 at 9:30 am. All members voted aye. Motion carried.

ATTEST: